Lifting the Barriers on Disability

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Queen's University

Queen's University is a community, 170 years of tradition, academic excellence, research, and beautiful waterfront campus made of limestone buildings and modern facilities. But more than anything Queen's is people. We are researchers, scholars, artists, professors and students with an ambitious spirit who want to develop ideas that can make a difference in the world. People who imagine together what the future could be and work together to realize it. (source)


Disability Services Group

The mission of the Disability Services Group, in partnership with faculty, staff and students, is to promote educational equity for students with disabilities, and to assist those students in pursuing a university education. (source)

Academic Resources

An advisor in the DSO will review your documentation and work with you to create an appropriate individualized accommodation plan that may include:

  • Special examination arrangements; (source)
  • Use of computers for exams;
  • Special classroom arrangements;
    • Note-taking is an accommodation available to students registered with the DSO who require this service as part of their individualized accommodation plan.
  • Alternate formats for course material; (source)
    • Requests for textbooks or course materials in alternate formats (e-text, Braille, digital audio (DAISY), MP3 format, tactile graphics, or large print) can be arranged through the Adaptive Technology Centre by contacting the Assistant for Library Services for Students with Disabilities, located in room 120C in the Adaptive Technology Centre, Stauffer Library. Requests for alternate format must be authorized by DSO as an accommodation for your disability.
  • Adaptive technology lab use and equipment loan;
    • Library Services for Students with Disabilities offers a range of services that enable students with disabilities to read, write, research and access library materials more effectively. Adaptive Technology Lab contains computers, assistive devices, quiet study space and specialized software.
  • American Sign Language (ASL) Interpreters:
    • If you require ASL Interpreters for lectures you must contact the office at least 6 weeks prior to the start of classes to ensure the availability of interpreters. The Disability Services Office facilitates this service by recruiting interpreters, scheduling timetables, and ensuring that all parties are well informed of their roles and responsibilities. By beginning this process early you, the instructors and interpreters have an opportunity to review the course material and to develop a working relationship well in advance of classes.
  • Referral to other service providers such as Counselling, Learning Skills, Peer mentoring, and Note-taking services.
  • Queen's Learning Commons (source)
    • The Queen's Learning Commons (QLC) offers an inviting, collaborative learning space where students can pursue and share ideas. They are centrally located in Stauffer Library as an enriched learning environment which provides a comprehensive, integrated set of academic support services and resources.
  • Learning Strategies Development Program
    • Learning Strategies Development is an academic support service designed for the use of Queen's University undergraduate and graduate students, teaching and support staff, and parents
  • Peer Mentor Program
    • Peer Mentors are upper year students who have been trained to teach important academic survival skills to other students through a mentoring process. Peer Mentors can assess a student's learning and study skills and assist them with improving them.
  • Writing Centre
    • The Writing Centre's program of workshops, credit courses, and one-on-one writing sessions is designed to support students in thinking and writing effectively in all disciplines at both undergraduate and graduate levels.
  • Regional Assessment and Research Centre (RARC)
    • Regional Assessment and Resources Centre (RARC) provides appropriate, accurate, comprehensive and effective assessment services and follow up services to the Queen's University student population and to persons with specific learning disabilities in the south-eastern region of Ontario. Funding for RARC has been generously provided by the Ministry of Training, Colleges & Universities.

Non-Academic Resources

Residence Accommodations

A Special Consideration Form along with appropriate documentation must be completed and submitted with your application if you require accommodations based on any disability, medical condition, height, dietary need, and /or requirements related to lifestyle, culture, gender or religious needs. Please read the instructions on the form carefully before submitting.

Medical information provided on the special consideration form is considered confidential and will only be viewed by the Manager of Residence Admissions (and potentially shared with health professionals within Health, Counselling and Disabilities) to make an informed decision on room placement.

What Type of Documentation is Needed?

Accommodation planning is based on the documentation and information provided by the student during an initial interview. Documentation must come from a registered health care professional experienced in the field of the student's disability. It should include a diagnostic statement and a description of functional limitations, in particular those that have an impact on performance in a university environment.

All documentation must be on the practitioner's official letterhead, indicating name of practitioner, professional credentials, address, phone number, date and signature.

Qualified practitioners include: Physician, Psychiatrist, Psychologist, Audiologist, Chiropractor, Occupational Therapist, Physiotherapist, Speech-Language Pathologist.

Students with a Learning Disability (LD) or Attention Deficit Hyperactviity Disorder (ADD/ADHD):

LD and ADHD documentation will be reviewed by our Office to make sure that it meets our guidelines. Please submit your report with the Pre-registration form as early as possible.

What we need:

  • Copy of your latest psychoeduational assessment completed by a registered psychologist. The assessment should have been completed within the last 3 years.
  • An IEP may be submitted with the psychologist assessment but is not adequate documentation for the purpose of accommodation planning at Queen's University.
  • A letter from a professional qualified to diagnose ADD/ADHD may accompany a psychoeducational assessment.

Please refer to the following for LD and ADD/ADHD documentation requirements at Queen's University.

How Do I Apply?

New Student

Step 1

Submit your Pre-registration Form and Documentation to DSO.
Complete form the Pre-registration form. Documentation should be mailed, faxed, or sent electronically to DSO at least 2 weeks prior to your appointment. Confirm that the office has received your documentation at the time of your appointment; otherwise you may need to re-schedule.

Step 2
Book an Appointment with Disability Services.                                                                                                                                                       Schedule an appointment to meet with an advisor to discuss appropriate accommodation. The initial meeting for first-time registrants will take about 1 hr, at which time you will complete and sign any necessary paperwork.

  • (613) 533-6467
  • This email address is being protected from spambots. You need JavaScript enabled to view it.

Step 3

Collect Forms for Your Individualized Accommodation
Based on the initial intake and interview, students will receive accommodations specific to their disability. Where appropriate, students may be referred to other service providers. Students receiving accommodations will be provided with:

  • Accommodation Letter